Marketing & Communications Coordinator

Company: Capstone Investment Advisors
Location: New York City
Posted on: April 1, 2026

Job Description:

We see the world differently at Capstone Investment Advisors. You will, too. Capstone is one of the leading asset management firms in derivatives and complementary strategies. With approximately $12 billion of AUM and over 330 employees (as of December 1 st , 2025), Capstone was formed in 2007 and is headquartered in New York with offices in London, Amsterdam, Milan, Los Angeles, Hong Kong, Stamford, and Boston. For over 20 years, across market cycles, we have identified anomalies, tracked dislocations, and capitalized on opportunities to deliver for our investors. Our approach is built on a different way of investing, working together to innovate new strategies and solutions. Together, we explore the overlooked in the pursuit of lasting results for our clients. With our sophisticated, global client base, we recognize that our success is deeply connected to real people. For that reason, we take a human approach to everything we do, focusing largely on collaborative performance. Our workflow and process are built around the belief that by sharing ideas, we achieve greater outcomes. This gives you greater access to resources, direct exposure to senior leadership, and new opportunities to experiment and innovate. Overview The Marketing & Communications Coordinator is responsible for planning, managing, and executing Capstone's full portfolio of investor events—including in-person, hybrid, and virtual formats—while supporting the broader Marketing & Communications team's digital marketing and thought leadership initiatives. This role sits at the intersection of event management and marketing, requiring seamless collaboration across internal teams and external stakeholders to enhance investor engagement, drive sponsorship revenue, and elevate Capstone's brand presence. Reporting to the Head of Communications & Marketing, this role will work closely with Client Solutions, Graphic Design, Legal & Compliance and more to deliver high-impact events and marketing campaigns that align with Capstone's strategic objectives. Responsibilities and Impact: Event Management Event Planning & Execution : Plan, manage, and oversee all phases of investor events across multiple formats, including webinars, breakfasts, lunches, dinners, roundtables, and large-scale summits (300 attendees) Attendee Management : Collaborate with the Client Solutions team to develop and vet attendee lists using Cvent, Backstop, and other event management platforms Sponsorship & Revenue Generation : Cultivate and maintain relationships with banks, exchanges, vendors, and investors to secure sponsorship dollars and drive event attendance. Target: $650K in GVS sponsor dollars and 3 new managers for GVS in 2026 Vendor & Venue Management : Source and secure venues, catering, speakers, vendors, and necessary supplies. Lead contract negotiations to ensure terms align with budgetary constraints and event requirements Budget Management : Manage event budgets using Excel, working closely with accounts payable to track sponsorship funds, expenses, and budget overflow. Oversee the accounts payable process to ensure timely vendor payments and receipt of sponsorship fees Speaker Coordination : Source, prepare, and support speakers to ensure successful presentations and compelling event agendas. Reporting & Analytics : Report weekly on event attendees using event registration platforms and CRM systems (Cvent, Backstop). Develop comprehensive reports for stakeholder review Process Optimization : Drive 20% automation and 100% centralization of event processes (internal and external events). Implement Cvent/Backstop API integration and transition to a new webcast provider in 2026 Marketing & Communications Support Digital Marketing for Events : Develop and execute digital marketing campaigns to promote events, including LinkedIn posts, email invitations, reminders, and distribution list management Thought Leadership Content : Support the development of compelling event agendas, including speaker sourcing, topic ideation, and speaker preparation to position Capstone as a thought leader in the investment community Website Management : Update and maintain event pages, registration forms, and related web content to ensure a seamless user experience Communication Strategy : Develop and implement comprehensive communication strategies across websites, invitations, reminders, and social media channels to maximize event attendance and engagement Brand Compliance : Collaborate with the Graphic Designer to ensure all event materials adhere to Capstone's Brand 2.0 guidelines Our future colleague has these skills: 2-4 years of experience in event management, preferably in investor relations, corporate events, or the financial services sector Proven track record of managing large-scale events (100 attendees) across in-person, hybrid, and virtual formats Strong budget management skills, including experience tracking expenses, managing vendor payments, and optimizing costs Proficiency in event management platforms (Cvent preferred) and CRM systems (Backstop or similar) Excellent negotiation skills and experience managing vendor relationships Strong project management abilities with the capacity to manage multiple events simultaneously and meet tight deadlines Exceptional communication and collaboration skills, with the ability to work cross-functionally across teams Experience with digital marketing and social media promotion (LinkedIn, email campaigns) Benefits & Compensation Information: Our team is our most important asset and investment. We value and respect our colleagues and their well-being inside and outside the workplace and our culture reflects this. We offer a robust and competitive benefits program to ensure the well-being of our colleagues. Some benefits included in this role are: Training and development opportunities Robust Wellness Resources: Physical, Mental and Financial Time-Off, Retirement and Commuter Benefits Gym Reimbursement and other Discounts The applicable base salary range for this role is $70,000 - 100,000 USD. The base pay offered will be determined on factors such as experience, skills, training, location, certifications, education, and any applicable minimum wage requirements. Decisions will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives. In addition to base compensation, this role is eligible for an annual incentive plan. To learn even more about being part of the team, visit us online: Careers - Capstone (capstoneco.com) Don’t forget to follow us on LinkedIn Capstone’s Commitment At Capstone, we value a diverse, equitable, and inclusive workplace where all employees feel appreciated and respected. Our commitment to a nondiscriminatory approach extends equal opportunities for employment and advancement across our programs, departments, and locations. We actively seek and appreciate a variety of life experiences and heritages and advocate for the amplification of all voices. At Capstone, we're all about creating a workplace where you can thrive and make a real impact. We value innovation, teamwork, trust, and discipline, and we know you do too. Experimentation: We love fresh ideas and encourage you to try new things. Here, you’ll have the freedom to innovate and help shape our strategies. Collaboration: We’re big on teamwork. You'll join a supportive community where everyone’s input matters, and we learn from each other every day. Trust: We believe in building strong, honest relationships. You'll be part of an environment where your contributions are respected and integrity is key. Discipline: In our fast-paced world, staying focused is crucial. We commit to high standards and a disciplined approach, helping you grow both personally and professionally. Be part of a team that values your creativity and dedication. Together, let's push boundaries and achieve great things. Equal Opportunity Employer Capstone is committed to creating an inclusive environment where we welcome people of different backgrounds. Capstone considers applications for employment without regard to all applicable protected characteristics, including race, color, religion, ethnicity, national origin, gender, sexual orientation, gender identity or expression, age, parental status, veteran status, or disability status.

Keywords: Capstone Investment Advisors, Passaic , Marketing & Communications Coordinator, PR / Public Relations , New York City, New Jersey