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Project Coordinator

Company: Legacy Group Enterprises Inc
Location: Bellport
Posted on: November 27, 2022

Job Description:

Job Purpose: The Project Coordinator is a vital component of the overall success of client relationships. The Project Coordinator is responsible for ensuring the successful completion of each client project by utilizing written and oral communication skills, effectively applying company technology, and prioritizing tasks. Position Competencies: Organized and Detail Oriented- Ability to stay organized and prioritize workflow.
Technology Astute-Ability to utilize technology to effectively and efficiently perform all job functions. Proficient in Microsoft Office.
Communication- Uses clear language to communicate information. Excellent written and verbal communication skills. Duties and Responsibilities: Utilize active listening skills to document clients' requested services within the company work order system in an efficient and accurate manner.
Identify and assign appropriate trade-related vendors.
Recruit, vet, and onboard new vendors per compliance guidelines.
Utilize negotiation skills in order to achieve competitive pricing.
Ensure that client needs were met by following up with both the clients and vendors in a timely manner.
Build rapport with clients and routinely call to ensure overall satisfaction.
Provide timely and comprehensive written and oral updates throughout the duration of a work order. Work to resolve or escalate disputes to the project manager needed.
Track all materials needed to complete a project and schedule accordingly
Employ critical thinking skills to effectively detect, investigate and solve all client issues utilizing the work order management system.
Certify all information logged in our work order management system is accurate and complete. Entries should be logged in timely manner.
Ensure all required, supporting information is obtained in order to guarantee the accurate invoicing of the client.
Maintain a positive attitude with all clients and vendors and demonstrate a focus on customer service.
Other duties as assigned. Qualifications: Six (6) months to One (1) year of facilities management experience.
Six (6) months of experience working with subcontractors.
High School Diploma or Equivalent required.
Excellent written and verbal communication skills.
Proficient in Microsoft Office.
Excellent organizational skills.
Ability to prioritize tasks and multitask without forgoing the quality of work. Working Conditions: The work environment characteristics described here are representative of those teammate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Moderate noise (open floor/call center environment, phone, and printer use).
Ability to sit at a computer terminal for an extended period. Physical Requirements: The physical demands described here are representative of those that must be met by a teammate to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear and use hands and fingers to operate a computer and telephone keyboards.
Specific vision abilities required by this job include close vision requirements due to computer work.
Regular, predicable attendance is required.

Keywords: Legacy Group Enterprises Inc, Passaic , Project Coordinator, Other , Bellport, New Jersey

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