Office Manager, NYC

Company: NIGHTSEA INC
Location: New York City
Posted on: February 18, 2026

Job Description:

Job Description Job Description Location: New York City Responsibilities: Office & Administrative Management Manage daily administrative operations of the New York office to ensure an organized and efficient workplace Oversee office supplies, equipment, and sample management, including purchasing, tracking, and inventory control Coordinate with building management, cleaning services, and external vendors Compliance & Documentation Support (Key Focus) Provide daily documentation and administrative support to the Chief Compliance Officer (CCO) Organize, maintain, and update internal compliance documents, policies, and administrative records Assist in preparing documentation for compliance reviews, internal audits, or regulatory requests Ensure all documents are accurate, well-organized, properly version-controlled, and traceable HR Administrative Support Support the HR Manager with daily HR administrative tasks, including employee files and onboarding/offboarding documentation Maintain employee records in a confidential, accurate, and compliant manner Assist with preparing internal HR communications, forms, and basic reports Financial & Invoice Administration Collect, review, organize, and archive office-related invoices, including rent, office expenses, and service fees Assist with basic expense tracking, reimbursement documentation, and administrative reconciliation Additional Support Assist with meeting coordination, preparation of materials, and meeting minutes Perform other administrative and support tasks as required by management Requirements: Bachelor’s degree or above, preferably in Finance, Law, Literature, Business Administration, or IT-related fields Experience in office administration, compliance support, or HR administration is preferred Hands-on experience with document management, compliance support, or internal processes is a strong plu Strong attention to detail with excellent documentation and organizational skills Ability to manage confidential files and sensitive information with discretion Strong time management skills and the ability to handle multiple tasks Good written and verbal communication skills in English; bilingual in Chinese is required . This position is fully onsite in the New York office . Flexibility to support company compliance and operational needs Benefits/Perks Healthcare Insurance (Medical, Dental, Vision) 401(k) Matching Paid Holidays PTO

Keywords: NIGHTSEA INC, Passaic , Office Manager, NYC, Administration, Clerical , New York City, New Jersey