Security Administrative Assistant

Company: Suffolk Regional Off-Track Betting Corp.
Location: Islandia
Posted on: February 17, 2026

Job Description:

Job Description Job Description Core Responsibilities: • Approach all encounters with guests and employers in a friendly, service- oriented manner. • Maintain regular attendance in compliance with OTB standards, as required by scheduling which will vary according to the needs of the Security Department. • Maintain high standards of personal appearance and grooming, which can include wearing the proper uniform and name tag when working. • Always comply with OTB standards and regulations to encourage safe and efficient security operations. • Answer telephone and return telephone calls. • Attend meetings and take minutes to type and distribute minutes from meetings. • Prioritize administrative and project management tasks, including calendar management, travel and meeting arrangements, expense report completion, and meeting materials and logistics coordination. • Work independently and within a team on special and nonrecurring and ongoing projects. • Demonstrate professionalism and confidence when interacting with all levels of management. • Maintain strict confidential guidelines. • Demonstrate independent judgment and strong problem-solving skills as they apply to situations in the job. • Review, sort, and prioritize all mail, telephone calls, couriers, faxes and office communication to the security offices. • Assist with internal/external correspondence including drafting letters, e-mails, memos and associate flyers. • Light cleaning in the respective work area. • Other duties as required. Qualifications/Requirements: • Associate’s degree in a related field preferred. • High school diploma required. • 1 years’ administrative experience preferred. • Intermediate computer skills • Weekends, Holidays, and swing shift work may be required. • Must be able to obtain a New York State Gaming License. • Ability to lift 30 pounds. • Sedentary work - Exerting up to 10 pounds of force occasionally and/ or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. • Must be able to convey information and ideas • Must evaluate and select among alternative courses of action quickly and accurately. • Must work well in stressful, high-pressure situations. • Must maintain composure and objectivity under pressure. • Must effectively handle workplace problems, including anticipating, preventing, identifying, and solving problems as necessary. • Must have the ability to assimilate complex information, data, etc. from disparate sources and consider, adjust, or modify to meet the constraints of the need. • Must effectively listen to, understand, and clarify the concerns and issues raised by co-workers and guests. • Must be able to work with and understand financial information and data, and basic arithmetic functions. • Function as M.O.D. as required. • Process and follow up on all V.I.P reservations and accommodations. • Regulate executive floor access by following SOP for access to that floor. This includes utilizing the proper badging and check-in procedures. • Data entry for all security access control systems

Keywords: Suffolk Regional Off-Track Betting Corp., Passaic , Security Administrative Assistant, Administration, Clerical , Islandia, New Jersey